The IUGA is now requesting intents-to-bid for the IUGA Annual Meeting in 2023 which will take place in Europe. Intents-to-bid are to be submitted by active IUGA members and should not come from event/conference management companies or venues. Intents-to-bid will be reviewed by IUGA’s site selection committee. The committee will assess and select locations/sites who will be contacted and only those selected bids will be requested to submit a full bid. The IUGA office will assist in preparation of the full bids. Intents-to-bid should be brief and should contain the following information:

• Introductory letter of intent-to-bid including motivation;
• Brief information on the host city and country (local infrastructure, accessibility, etc.);
• At least 2 potential conference venues;
• List of the local organization team: names, roles and any meeting planning experiences;
• Budget indications for local expenses, e.g. avg. costs of 3*/4*/5* hotel rooms, cost of transportation, cost of living (food & drinks);
• Brief information on local/national support for this meeting through local/regional (affiliated) societies, organizations, sponsors, stakeholders, related organizations, etc.
• Any other information that you feel may add value to reviewing the intent-to-bid.

Submission of “Intent-to-bid”

The intent-to-bid must be submitted in electronic form before/on May 25, 2019 to David Casalod, Executive Director at This email address is being protected from spambots. You need JavaScript enabled to view it. with a copy to Vivian Gies, Meeting Director at This email address is being protected from spambots. You need JavaScript enabled to view it..

Timelines intents-to-bid

• Announcement intents-to-bid to membership: April 10, 2019
• Call period for intents-to-bid: April 10, 2019 – May 25, 2019
• Deadline submission intents-to-bid: May 25, 2019
• Review period IUGA Annual Meeting Site Selection Committee: May 25, 2019 – June 15, 2019

Reviewing/assessing the intents-to-bid will be done by the IUGA Annual Meeting Site Selection Committee in coordination with the IUGA Office.

• Announcements to intent-to-bid submitters whether a full bid is requested: June 15, 2019

Timelines full bids

Intents-to-bid that have been selected by the IUGA Annual Meeting Site Selection Committee will be asked to submit a full bid. The IUGA Office will assist in developing the bid.

• Preparation of full bid/proposals: June 15, 2019 – September 1, 2019
• Deadline submission “Full Bid”: September 1, 2019
• December 31, 2019: final decision of IUGA Annual Meeting Site Selection Committee

Background information

If you have serious plans to organize an IUGA Annual Meeting and submit an intent-to-bid, please contact the IUGA Office and we will provide you with detailed guidelines.